Microsoft Outlook hacks: How to recall or replace a sent email in Outlook?

Microsoft Outlook Hacks – For many people, writing long emails is part of their daily work. While some may be okay with it, others may hate it. However, the truth is that sometimes people make mistakes when writing or sending emails. Whether it’s accidentally sending an email to the wrong person, or sending the wrong email to a client, or worse yet, sending an incomplete email to a client or colleague, email errors are common. Fortunately, today tech companies provide users with enough features to help them mitigate such situations or fix accidental bugs. This also applies to Microsoft Outlook, which allows users to restore or replace sent emails. However, this feature is not available to all users. Instead, it’s only available to Microsoft Exchange and Microsoft 365 users. Also, the return or replace feature only works if the recipient hasn’t opened the email.

If you’ve ever accidentally sent an email to the wrong person, or if you just want to replace an old, outdated email with a new one, then this Microsoft Outlook Tricks guide is for you. By following the instructions in this article, you can easily recover or replace a sent email. It’s easy to get lost in the shuffle of emails and attachments, and replacing a sent email can help restore order and ensure you don’t miss important conversations. So why not give it a try? You will be surprised how easy it is!

Microsoft Outlook Tricks

Sometimes you can email someone by mistake or send an incomplete message to a colleague. In such cases, the help would be to simply cancel, delete or at least edit the message. Some email services, such as Microsoft’s Outlook, have a built-in feature to restore or replace sent emails. To help you in these situations, Outlook’s restore or replace feature can prevent recipients from seeing incorrect or incomplete emails you accidentally sent.

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If you sent an email and now want to recover or replace it, your options are limited. You can’t just delete it or change the content; that would be a violation of your email privacy. And if you accidentally clicked the Send button without sending the message, there’s no way to undo it! In this article, we will show you how to recover or replace a sent email in Outlook using a few simple steps.

Microsoft Outlook Tricks

Microsoft Outlook Details

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When can I retrieve an email in Outlook?

Have you ever wondered when you can delete an email from your inbox? Or do you just never have time to read all your messages? If you’re like most people, you probably rely on Outlook’s “automatic email archiving” feature to keep your inbox tidy. However, what you may not know is that this feature is limited. In this article, we will explain when Outlook allows you to retrieve an email. We’ll also provide tips on how to get the most out of automatic email archiving and how to turn it off if you find it unnecessary.

You can retrieve an email if you forget to add an attachment, send the email to the wrong person, or notice spelling or grammatical errors. To restore an email, both the sender and the recipient must have a Microsoft 365 or Microsoft Exchange email account in the same organization and must use Outlook as their email program. You can only forward an email if the recipient hasn’t opened it yet and your mailbox is open while the forwarding is being processed. Also, the message must not be affected by processes such as filters or spam utilities.

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How to recover or replace a sent email in Microsoft Outlook?

If you ever need to recover or replace an email you sent in Microsoft Outlook, there are two different ways to do it. The first option is to use the Undo command, which will undo the last action you performed on that particular email. If you want to replace the email you sent, you can use the Restore command, which will restore the original email you sent.

  • Open Microsoft Outlook on your computer.
  • Select the Sent folder.
  • Select or double-click a message to open it in another window.
  • Now select File and then click on Info.
  • Then select the option to forward and forward the message.
  • Click Retrieve this message, and then select one of the two options.
  • To retrieve a sent message, select Delete unread copies of this message.
  • Select the “Delete unread duplicates and replace with new” message to replace the sent message with a new message.
  • Now check the “Tell me if each recipient’s recovery succeeds or fails” box.
  • Click OK to confirm.

It’s worth noting that if you select the “Delete unread duplicates and replace with a new message” option, the original message will open for editing. When you select Send, the original email message is removed from the recipient’s inbox and replaced with the newly edited message.


If you sent an email and have since realized you made a mistake, you can use Microsoft Outlook’s recover or replace feature to recover the email or replace it with another one. This is a useful feature if you accidentally deleted an email or if you sent an undeliverable email.


If you ever need to recover or replace an email you sent in Microsoft Outlook, the best way to do it is to open the email, click the “Recover” or “Replace” icon, and select the option you want from the dropdown menu. list below. Note that this only works if you sent the email from Microsoft Outlook; if you sent it from a different program, such as a web browser, you won’t be able to recover or replace it.

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Frequently asked questions

How do you retrieve and replace an email in Outlook?

In the Mail Sent Items section, click. To retrieve a message, open it and replace it. Click Other Actions and then Retrieve This Message on the Message tab in the Actions group. Delete unread copies and replace with a new message, or Delete unread copies and replace with a new message.

How can I retrieve an email that I just sent?

You have a short window after you decide not to send an email to opt out. You can retract a message as soon as you send it: at the bottom left, you’ll see Message sent and the option to Undo or View it.

How do I retrieve an email in Outlook?

Double-click the email you want to retrieve on the Sent Items page. Select Retrieve this message from the Actions dropdown menu on the Message tab. Microsoft 365 or Microsoft Exchange will show a pop-up telling you the email to retrieve.

How can you recover an email after 2 hours?

You must click on the icon that looks like a wheel. On the settings page, you will find all your options. Touch the Enable Undo Send button in the General section. From the unsend period, choose the amount of time you have to unpublish an email

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